ShotFile
Menu bar only. No account. No cloud.
ShotFile is a macOS menu bar app that catches every screenshot before it hits your Desktop. The moment you capture, a quick panel opens: name the file, add tags, annotate it, and route it to the right folder.
No meaningless filenames. No Desktop clutter. Three layers of context baked into the image: tags, annotations, and a name that actually makes sense.
Type a name that actually means something. Add quick tags like Bug or Feature, and they append to the filename automatically. Easier to find later, and immediately useful as context when dropping the file into an LLM or sharing with a colleague. Customise your tags so they fit the work you do.
Drop it straight into the right project folder, with no Desktop pile-up and no hunting for it later. Pick from your existing folders, or create new ones (and subfolders) right there in the window without breaking your flow. One click saves it; one click saves and copies it to your clipboard, ready to paste wherever it's needed next.
Add context before the screenshot goes anywhere: open the editor with one click or a keyboard shortcut, right from the rename or file screen. Draw arrows, boxes, text labels, and step numbers; blur anything sensitive; pick an exact colour with the hex picker when it matters. Every annotation stays fully editable until you're done.
Cmd+scroll zooms in centred on your pointer, so even high-res Retina screenshots get pixel-precise edits.
Built for how work happens now
Paste the exported PNG straight into your LLM of choice. The filename gives it project and type. The annotations show what's wrong. The note tells it what you need. Three layers of context in a single file, no extra prompt required.
Hit the hotkey and drag a selection around any text on your screen: a paragraph in another app, a label, or a single line. ShotFile reads it instantly and copies it straight to your clipboard. Recognition runs on Apple's on-device Vision framework, so nothing is uploaded and nothing leaves your Mac.
Your last five screenshots, parked in a small floating stack you can keep open while you work. Drag any shot onto another window or app and it stays right there in the stack, so you can drop the same shot into as many places as you need.
Every filed screenshot in one searchable list. Filter by today, last 7 days, last 30 days, or all time. Search names, folders, tags, dates, or text inside the images via on-device OCR. Double-click to rename; select rows to bulk-move, tag, delete, or copy.
Copy ten things in a row without losing any of them. ShotFile keeps your last 10 clipboard items, images and text together. Reopen any past item to copy it again, or expand it to review and edit before it goes back on your clipboard. Star favourites and they stay put on a separate tab that doesn't roll over.
Yours, not ours
Download, open, take a screenshot. There is nothing to register, nothing to log into, and no profile of you anywhere.
Every file stays in the folders you chose, on your disk. ShotFile has no servers holding your images, by design, not by toggle.
Text recognition runs on Apple's Vision framework, locally. Nothing is uploaded, even when you pull text off your screen.
Full app, no credit card. Keep it for €4/month or €19/year when you’re ready.
brew tap z4rd0z1/shotfile brew install --cask shotfile
By downloading ShotFile you agree to the Terms of Service, EULA, and Privacy Policy.
No warranty. macOS and Mac are trademarks of Apple Inc.
Made to solve and improve my own worklife. Hopefully could help other people along the way.
Inquiries, questions and improvement suggestions to info@shotfile.app